Let's streamline, automate & support your business!

Systems Strategy & Virtual Assistant support to help you feel organised & calm

Are you overwhelmed with scattered systems, disjointed processes, and time-consuming tasks that are holding you back from doing what you love?

No matter how small they seem, they have a nasty habit of building up quickly.

Imagine having room in your schedule to grow your business rather than focusing on the minor everyday details.

Whether you need a Systems Strategist or a Superhero Virtual Assistant (if you are not sure exactly which one you need, we can help work that out on a call!) we will have your back!

Proactive & flexible
Virtual Assistants

Forget about PAYE, statutory sick and holiday pay. Our VA’s operate remotely on a self-employed basis. Wherever you are and whatever tasks you need – we can be virtually by your side.

We’ve years of experience assisting various clients and their specific tasks such as system set ups, processes & automation, administrative support, and travel arrangements. 

Email & diary management

Scheduling, management and reminder services will keep you on task, up to date and you’ll never miss an important meeting again.

Course Set Ups

Launching a course and have no idea where to start? Your VA can do it for you, build, manage and implement anything you need!

Social media management

Creative, researched, written and designed content will assist you in attracting new customers.

Customer service support

Let us chase quotes, log support tickets and more to help you manage your admin effectively.


Assisting with VAT returns, expenses management and raising invoices to enable healthy business finances.

PA / lifestyle management

Our PA’s will organise your holidays,  book food deliveries, manage spending budgets and more to help you feel in control.

We help you to grow with
digital tools

Reliable cloud-based systems

Save the environment and your sanity with a paperless and minimal office setup using cloud-based systems. We can get you started and on your way to feeling organised in no time at all.

Communication management

The right project management tool will help to create a successful blueprint for teams and projects but which one should you choose?  Using our experience and expertise, we’ll find the right tool for you. 

Why business owners
avoid tasks

“I have no time"

“I don't like doing it”

“I'm too tired”

"I don't know how to do it"

We all work differently and that’s OK. As a business owner, you may want to focus on the bigger picture and find the specifics emotionally too much to handle. Others, like us, thrive on the smaller details and enjoy precision. Essentially we want to help you gain control of your working day, freeing up your time to work on the tasks you do love, thanks to our dedicated virtual assistant service.

Train to be a professional
Virtual Assistant

Start, launch, and grow your virtual assistant business through a 12-week mentor programme with KM Virtual Office founder, Katie.

Using her industry experience she will mentor you on the following subjects:

I completed Katie’s 6-week VA mentor programme and was encouraged all through the process and after. Whenever I needed some guidance or further assistance Katie was always around to assist and still is. This course was amazing, I had looked at quite a few, but just felt relaxed and could really open up and ask lots of questions through the 6-weeks. Would definitely recommend this anyone starting out on the VA path.

Sarah Wardle

SLW Admin Solutions

Frequently asked questions

Here’s our most common FAQS but if anything else comes to mind, be sure to reach out.

A virtual assistant (VA) is a remote worker who is self-employed. They support multiple clients in a range of businesses with important tasks.

Please view our services page to see a complete list of our virtual office support. We help business owners with scheduling appointments, making travel arrangements, bookkeeping, emails and much more.

Professional virtual assistants are remote workers and can act as part-time and full-time employees without the headache of having to pay tax and NI. We are flexible and here to support as and when it is needed.

We’re here to ease your overwhelm and workload caused by day to day business operations. We want to add more productive hours to your day and give you more time for the things you care about.

  • There is no need to employ a permanent member of staff
  • There is no need to provide office space or equipment
  • You can forget about sickness, absence, holidays and PAYE
  • No more time-consuming admin
  • You can free up your valuable time and concentrate more on your business

The short answer is – try us! We’ve helped hundreds of business owners with a wide variety of businesses, ranging from simple to highly complex.

Following a discovery call and confirmation you’d like to proceed, we will issue your onboarding form which provides us with detailed and relevant information to get your key priorities identified.  We can generally establish your account and assign you a VA within 48 hours.

Once we’ve had a chat about your requirements and you’ve decided to go ahead, we can generally establish your account and assign your Virtual Assistant within 48 hours.

We use a combination of phone, email, video call, and, if you have the time, face to face meetings. At the start of our relationship, your Virtual Assistant will ask you a range of questions specially designed to enable us to learn about you.

You can communicate with your virtual assistant in a wide variety of methods including telephone, email, voice notes, ClickUP, text, post, messenger, Slack and WhatsApp.

We take client confidentiality seriously. We are registered with the Information Commissioner and comply with the Data Protection Act. Also, our terms and conditions offer you complete protection, and we can sign a comprehensive Non-Disclosure Agreement if required.

Every client is assigned a VA and each VA has a backup. Therefore if the first VA is on holiday, the second can step in.  You will be introduced to both VA’s at the time of engagement so you’re aware who they are and ensure they’re a good fit.

Your service will continue. Unexpected sickness happens to us all from time to time, but because your Virtual Assistant works within a small team, you’ll always find someone who can help.

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